How to add Gmail to Outlook using IMAP

How to add Gmail to Outlook using IMAP

If you use Outlook to check and manage your email, you can easily use it to check your Gmail account as well. You can set up your Gmail account to allow you to sync mail across multiple machines using email clients instead of a browser.

We will show you how to use IMAP in your Gmail account so that you can sync your Gmail account across multiple machines and then how to add your Gmail account to Outlook 2010, 2013 or 2016.

Configure your Gmail account to use IMAP

To set up your Gmail account to use IMAP, log into your Gmail account and go to Mail.

How to add Gmail to Outlook using IMAP

Click the Settings button in the upper right corner of the window and select Settings from the drop-down menu.

How to add Gmail to Outlook using IMAP

On the Settings screen, click Forwarding and POP / IMAP.

How to add Gmail to Outlook using IMAP

Scroll down to the IMAP Access section and select Enable IMAP.

How to add Gmail to Outlook using IMAP

Click Save Changes at the bottom of the screen.

How to add Gmail to Outlook using IMAP

Allow less secure apps to access your Gmail account

If you’re not using 2-Factor Authentication on your Gmail account (although we recommend you do so), you’ll need to allow less secure apps to access your Gmail account. Gmail prevents less secure apps from accessing Google Apps accounts because it’s easier to hack them. Blocking less secure apps helps protect your Google account. If you try to add a Gmail account that doesn’t have 2-factor authentication, you will see the following error dialog box.

How to add Gmail to Outlook using IMAP

It’s best to enable 2-factor authentication in your Gmail account, but if you’d rather not, visit Google’s Least Secure Apps page and log into your Gmail account if prompted. Then, turn on Access for less secure apps.

How to add Gmail to Outlook using IMAP

You should now be able to continue to the next section and add your Gmail account to Outlook.

Add your Gmail account to Outlook

Close your browser and open Outlook. To start adding your Gmail account, click on the File tab.

How to add Gmail to Outlook using IMAP

On the Account Information screen, click Add Account.

How to add Gmail to Outlook using IMAP

In the Add Account dialog, you can choose the Email Accounts option which automatically sets up your Gmail account in Outlook. To do this, enter your name, email address and password for your Gmail account twice. Click Next.

How to add Gmail to Outlook using IMAP

The progress of the configuration is displayed. The automatic process may or may not work.

How to add Gmail to Outlook using IMAP

If the automatic process fails, select Manual setup or additional server types, instead of Email Accounts, and click Next.

How to add Gmail to Outlook using IMAP

On the Choose Service screen, select POP or IMAP and click Next.

How to add Gmail to Outlook using IMAP

In the POP and IMAP account settings, enter the user, server and login information. For Server Information, select IMAP from the Account Type drop-down list and enter the following for the incoming and outgoing server information:

  • Incoming mail server: imap.googlemail.com
  • Outgoing mail server (SMTP): smtp.googlemail.com

Make sure you enter your full email address for the username and select Remember password if you want Outlook to log in automatically when you check your email. Click on More Settings.

In the Internet E-mail Settings dialog box, click the Outgoing Server tab. Select the My outgoing server (SMTP) requires authentication option and make sure the Use the same settings as my incoming mail server option is checked.

How to add Gmail to Outlook using IMAP

While still in the Internet Email Settings dialog, click on the Advanced tab. Enter the following information:

  • Incoming server: 993
  • Encrypted connection to the incoming server: SSL
  • Encrypted connection to the TLS outgoing server
  • Outgoing server: 587

NOTE: You must select the encrypted connection type for the outgoing server before entering 587 for the outgoing server (SMTP) port number. If you enter the port number first, the port number will revert to port 25 when you change the type of encrypted connection.

Click OK to accept the changes and close the Internet E-mail Settings dialog box.

How to add Gmail to Outlook using IMAP

Click Next.

How to add Gmail to Outlook using IMAP

Outlook verifies the account settings by logging into the incoming mail server and sending a test e-mail message. When the test is complete, click Close.

How to add Gmail to Outlook using IMAP

You should see a screen that says “Are you ready!”. Click Finish.

How to add Gmail to Outlook using IMAP

Your Gmail address appears in the account list on the left with any other email addresses you’ve added to Outlook. Click the Inbox to see what’s in the Inbox in your Gmail account.

How to add Gmail to Outlook using IMAP

Since you are using IMAP in your Gmail account and have used IMAP to add the account to Outlook, the messages and folders in Outlook reflect what is in your Gmail account. Any changes you make to folders, and every time you move emails between folders in Outlook, the same changes are made to your Gmail account, as you’ll see when you log into your Gmail account in a browser. It works the other way too.

Any changes made to your account structure (folders, etc.) in a browser will be reflected the next time you log into your Gmail account in Outlook.

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