Gmail uses labels instead of folders. However, labels work almost exactly the same way as folders on any other email service.
The trick to using labels as folders is to use the “Move to” option. This will move a message – or a message thread – out of your inbox and onto the label.
This is useful for emails that you may want to store long-term, but not necessarily at the top of your inbox, such as vacation plans or a party invitation.
Here’s how to create a Gmail label on your computer or mobile device.
How to create a label in Gmail using a computer
1. Open Gmail in your favorite browser on your PC or Mac computer. Make sure you are logged into your Google account.
2. Click the gear icon in the upper right corner of the screen.
3. Click on “Settings”.
4. Click on the second tab at the top of the page labeled “Labels”.
5. Scroll down until you find the “Labels” subsection.
6. Click on the small white button “Create new label”.
7. This will open a pop-up. Enter a name for the label and if you want to nest the label under an already existing one, it’s like creating a subfolder or folder within a folder. If you’d like to nest it, check the box next to it and choose a primary label from the drop-down menu.
8. When finished, click on the blue “Create” button.
You can also create a new label right in your inbox.
1. Select a message in the inbox.
2. Hover over the “Label As” option, then click “Create New”.
3. A pop-up will open to create a new label. Enter a new name for the label and click “Create” when done.
How to create a label in Gmail using a mobile device
1. Open the Gmail app on your iPhone, iPad or Android device. Make sure you are logged into your account.
2. Tap the three bars in the upper left corner of the screen.
3. Scroll down until you find the “Labels” subsection. Tap “Create New” next to the “+” sign.
4. This will open a pop-up. Type in the name of the new label. Tap the blue “Done” option in the top right corner.
You can also create a new label by accessing the “Move to” menu, which is what you would still use to transfer messages from your general inbox and into a label.
1. Start by opening an email and tapping the three dots in the top right corner.
2. Tap “Move to”.
3. Tap the “+” sign in the upper right corner to create a new label. This will bring up the same screen where you can type the label name and then tap the blue “Done” option to complete the process.
How to move messages to a label in Gmail using a computer
Simply click and drag the message you want to move onto the label in the left sidebar. To move multiple messages at once, click the checkboxes next to the messages you want to move and drag them with the mouse.
You can also right-click on the emails, hover your mouse over “Move to” and then select the label from the drop-down menu.
How to move messages to a label in Gmail using a mobile device
Unfortunately, you can’t move multiple emails at once in the Gmail app, but to move a single email, open it and then tap the three dots in the top right corner. Tap Move To, then select the label from the pop-up menu.